How to Use Gmail to Manage Multiple Email Accounts

Posted by
|

It all started out so simply, I had one email address, one login, life was easy. Then came a writing gig where I needed to respond from another address and then an editing gig where I had a third. Soon I had so many logins and email accounts they spiraled out of control.

“Are you getting my emails?”
“Yes, it’s just a pain to answer from my phone so I save them and then never log back into the account.”
“Yes, I got the memo.”
“I’ll answer as soon as I get home.”

Does any of this sound familiar?

Here’s a quick, visual tutorial on using Gmail to manage multiple Gmail accounts. You can use this same method to handle other email accounts as well, but setting up the forwarding process may differ slightly.

From your Gmail inbox select the settings icon in the upper right corner.
Now select Mail Settings from the icon’s dropdown.

 

Click Accounts and Import.Click Add Email Address

Now in the popup box add the email address, which you must have access to, in the text box.

Choose whether you want to reply to the email with an “alias” meaning it will appear as though the email were sent from the email address you are now receiving in your gmail inbox or if you would prefer to respond to it from your gmail account. I have chosen to make it appear as though I am responding from the same email as it was sent to avoid confusion on the recipient’s behalf.

Click Next Step.

Gmail will now send a confirmation email to your second account. Log in to your account and click the confirmation link and paste the code into the confirmation box.

You aren’t done yet. Now log back into your second account and select the settings icon as in the first step and again click mail settings.

This time click Fowarding and POP/IMAP.

Finally click the radio button for forwarding, ensure your gmail address is correct and select how you want to handle the forwarded mail in your secondary account. You can choose to mark it read, archive it, keep it as new, etc.

Now enjoy the flexibility of responding to multiple email accounts from one inbox with no confusion for the recipient.

 

 

VN:F [1.9.22_1171]
Rating: 0.0/10 (0 votes cast)
VN:F [1.9.22_1171]
Rating: 0 (from 0 votes)
Avatar of Heather SolosAbout the author: Heather Solos (11 Posts)

 

Comments

  1. Jessica @FoundtheMarbles

    January 21, 2012

    Great tips. Thanks, Heather.

    VA:F [1.9.22_1171]
    Rating: 0.0/5 (0 votes cast)
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)
  2. Kat @ RaciallyCharged.com

    January 21, 2012

    I love Gmail, but I am partial to custom email addresses. I hate @gmail.com, so I integrated Google Apps with my domain, then I set all my domains up with a generic catchall email address that forwards any email sent to any address at my domain to my main email address that is set up with Google Apps. I then set up each email address I need as an alias in that account so that I can not only receive it there but also send from there as you detailed above. That way, I can actually use my Google Apps (Gmail) account to send and receive emails from accounts I haven’t technically even set up.

    Does that make sense? LOL Like, sodijdsoij@mydomain.com will be sent to me just like kjr@mydomain.com will be. So I can have team@, billing@, etc without actually having to go through the trouble of setting them up because all the domain email reaches me. It also helps in case someone makes a typo – I’ve received email sent to biling@ before. lol I have 17 domains and all that email comes to one box. It’s brilliant. Thanks for sharing this — SO many people don’t realize the powerful possibilities that Gmail/Google Apps email offers!

    VA:F [1.9.22_1171]
    Rating: 0.0/5 (0 votes cast)
    VA:F [1.9.22_1171]
    Rating: +1 (from 1 vote)
    • Avatar of Heather Solos

      Heather Solos

      January 21, 2012

      I need to go through the extra step of adding an apps account to my Home-Ec101.com addresses so I can take care of the spam filtering gmail provides. As it stands the amount of spam that would flood my inbox would drown me. Heck the pitches and pr blasts nearly do as it stands.
      I need to take some time and put together some tighter filters.

      VN:F [1.9.22_1171]
      Rating: 0.0/5 (0 votes cast)
      VN:F [1.9.22_1171]
      Rating: +1 (from 1 vote)
  3. Dawn Sandomeno

    January 21, 2012

    I needed this! Thanks :D

    VA:F [1.9.22_1171]
    Rating: 0.0/5 (0 votes cast)
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)
  4. Meghan Cooper

    January 22, 2012

    I have been meaning to do this. How is it working on your phone though is the alias still showing up? That’s the main reason I haven’t yet.

    VA:F [1.9.22_1171]
    Rating: 0.0/5 (0 votes cast)
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)
    • Heather Solos

      January 22, 2012

      Meghan, it’s easier than ever on my phone (I have a Droid Bionic). I hated switching between multiple accounts. Answering email from a specific email address is as simple as selecting the correct email from ta dropdown. Now I can pull the other accounts off my phone, which means my phone will stop trying to update some apps multiple times.

      VA:F [1.9.22_1171]
      Rating: 0.0/5 (0 votes cast)
      VA:F [1.9.22_1171]
      Rating: 0 (from 0 votes)
  5. Debra @ A Frugal FRiend

    January 23, 2012

    Oh, thank you…..so needed this!!

    VA:F [1.9.22_1171]
    Rating: 0.0/5 (0 votes cast)
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)
  6. liz

    January 23, 2012

    Any tips on how to forward webmail (from a Dreamhost email account) to gmail? It would change my life if you did. :- Thanks!

    VA:F [1.9.22_1171]
    Rating: 0.0/5 (0 votes cast)
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)
    • Heather Solos

      January 23, 2012

      Actually yes, that’s really simple, just set up your DreamHost email account as forward only. Click Manage Email from the control panel. Set it up to forward to your gmail and then follow the directions exactly as I have outlined them above. That’s how I handle a couple of the accounts. :)

      VA:F [1.9.22_1171]
      Rating: 5.0/5 (1 vote cast)
      VA:F [1.9.22_1171]
      Rating: +1 (from 1 vote)
      • liz

        January 23, 2012

        You have single-handedly revolutionized my life. I could kiss you, Heather! THANK YOU!!!

        VA:F [1.9.22_1171]
        Rating: 0.0/5 (0 votes cast)
        VA:F [1.9.22_1171]
        Rating: 0 (from 0 votes)
        • Heather Solos

          January 23, 2012

          You are quite welcome, let me know if it made your life any easier.

          VA:F [1.9.22_1171]
          Rating: 0.0/5 (0 votes cast)
          VA:F [1.9.22_1171]
          Rating: 0 (from 0 votes)

Add a comment

jfb_p_buttontext

  1. Rapportive | Rapportive Gmail Add-on | Social Insight Tool02-22-12

Are you a member yet? Join 10,000 top mom and dad bloggers! Already Type-A-wesome? Login!

Close

2014 Type-A Conferences

We have an exciting 2014 planned with our 6th annual conference in Atlanta, plus a bootcamp at Walt Disney World (focus: business and brands) and Disneyland (focus: growth, SEO and traffic).

Find out more...

2014 Sponsors

 

 

 

Want your brand at the world's top parent blog conference? Download the sponsorship deck.

Join 10,000 Power Bloggers

Type-A Parent™, established 2007, was the first social network for parents who blog. It's also the world's top conference for mom and dad bloggers. Type-A Parent is where business-minded mom and dad bloggers connect, learn and network – both online and IRL. Want blogging tips, networking opportunities and PAID GIGS? join

Type-A Parent Bloggers

Type-A Parent on Pinterest

  • DIY Wall Words- Tutorials and ideas, including this from Juditu!

  • Follow Me on Pinterest