It all started out so simply, I had one email address, one login, life was easy. Then came a writing gig where I needed to respond from another address and then an editing gig where I had a third. Soon I had so many logins and email accounts they spiraled out of control.
“Are you getting my emails?”
“Yes, it’s just a pain to answer from my phone so I save them and then never log back into the account.”
“Yes, I got the memo.”
“I’ll answer as soon as I get home.”
Does any of this sound familiar?
Here’s a quick, visual tutorial on using Gmail to manage multiple Gmail accounts. You can use this same method to handle other email accounts as well, but setting up the forwarding process may differ slightly.
From your Gmail inbox select the settings icon in the upper right corner.
Now select Mail Settings from the icon’s dropdown.
Click Accounts and Import.
Click Add Email Address
Now in the popup box add the email address, which you must have access to, in the text box.
Choose whether you want to reply to the email with an “alias” meaning it will appear as though the email were sent from the email address you are now receiving in your gmail inbox or if you would prefer to respond to it from your gmail account. I have chosen to make it appear as though I am responding from the same email as it was sent to avoid confusion on the recipient’s behalf.
Click Next Step.
Gmail will now send a confirmation email to your second account. Log in to your account and click the confirmation link and paste the code into the confirmation box.
You aren’t done yet. Now log back into your second account and select the settings icon as in the first step and again click mail settings.
This time click Fowarding and POP/IMAP.
Finally click the radio button for forwarding, ensure your gmail address is correct and select how you want to handle the forwarded mail in your secondary account. You can choose to mark it read, archive it, keep it as new, etc.
Now enjoy the flexibility of responding to multiple email accounts from one inbox with no confusion for the recipient.
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Heather Solos
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Great tips. Thanks, Heather.
Jessica @FoundtheMarbles recently posted..How She Found the Marbles: Keeping the Faith
I love Gmail, but I am partial to custom email addresses. I hate @gmail.com, so I integrated Google Apps with my domain, then I set all my domains up with a generic catchall email address that forwards any email sent to any address at my domain to my main email address that is set up with Google Apps. I then set up each email address I need as an alias in that account so that I can not only receive it there but also send from there as you detailed above. That way, I can actually use my Google Apps (Gmail) account to send and receive emails from accounts I haven’t technically even set up.
Does that make sense? LOL Like, sodijdsoij@mydomain.com will be sent to me just like kjr@mydomain.com will be. So I can have team@, billing@, etc without actually having to go through the trouble of setting them up because all the domain email reaches me. It also helps in case someone makes a typo – I’ve received email sent to biling@ before. lol I have 17 domains and all that email comes to one box. It’s brilliant. Thanks for sharing this — SO many people don’t realize the powerful possibilities that Gmail/Google Apps email offers!
Kat @ RaciallyCharged.com recently posted..Tuscon Schools Remove Mexican-American Literature From Classrooms
I need to go through the extra step of adding an apps account to my Home-Ec101.com addresses so I can take care of the spam filtering gmail provides. As it stands the amount of spam that would flood my inbox would drown me. Heck the pitches and pr blasts nearly do as it stands.
I need to take some time and put together some tighter filters.
Heather Solos recently posted..How to Use Gmail to Manage Multiple Email Accounts
I needed this! Thanks
Dawn Sandomeno recently posted..Jessica Alba’s Honest Company – Perfect Baby Shower Gift Idea!
I have been meaning to do this. How is it working on your phone though is the alias still showing up? That’s the main reason I haven’t yet.
Meghan Cooper recently posted..Project Pinterest: Homemade Petit Fours
Meghan, it’s easier than ever on my phone (I have a Droid Bionic). I hated switching between multiple accounts. Answering email from a specific email address is as simple as selecting the correct email from ta dropdown. Now I can pull the other accounts off my phone, which means my phone will stop trying to update some apps multiple times.
Heather Solos recently posted..Caprese or Sliced Tomato & Mozzarella Salad
Oh, thank you…..so needed this!!
Debra @ A Frugal FRiend recently posted..*HOT* Pay only $20 for $40 good towards an Avis Car Rental
Any tips on how to forward webmail (from a Dreamhost email account) to gmail? It would change my life if you did. :- Thanks!
liz recently posted..Without
Actually yes, that’s really simple, just set up your DreamHost email account as forward only. Click Manage Email from the control panel. Set it up to forward to your gmail and then follow the directions exactly as I have outlined them above. That’s how I handle a couple of the accounts.
Heather Solos recently posted..Why Should We Wash Our Sheets Regularly
You have single-handedly revolutionized my life. I could kiss you, Heather! THANK YOU!!!
liz recently posted..Without
You are quite welcome, let me know if it made your life any easier.
Heather Solos recently posted..Why Should We Wash Our Sheets Regularly
[...] account and forwarding all your other email accounts to that Gmail account. Gmail makes it easy to manage multiple accounts and even reply as the forwarded email address instead of as your Gmail [...]