Request for Proposals from Photographers
Type-A 2018 Annual Conference
Type-A is seeking a professional photography vendor (“vendor”) to capture photos and/or videos during the Type-A 2018 Annual Conference in Chicago, IL, September 27-29, 2018. The vendor will capture images for use on all media channels including, but not limited to Type-A’s website, social media accounts, promotional publications and advertisements of both candid and art directed photographs. Photographer should have extensive experience in convention photography, preferably for conventions between 500 and 1,000 people.
Type-A will use these images and videos (as needed) primarily for Type-A related materials including print ads, social media campaigns, and brochures. Images should feature the elements that will bring members and non-members to future conferences while capturing the “moments” of the current conference. Images captured by the selected vendor will be added to the Type-A picture and video repository that will be used for several years.
Event / Attendee Profile
Expected Total Event Attendance: 500 attendees
Sessions: ~30 sessions (some occurring simultaneously)
Additional Events: Sponsored breakfasts, lunches, breaks, and receptions; yoga session; Expo Hall.
Scope of Work
The photographer is expected to attend all events on the agenda, and capture at least one photo at least event. The full agenda, starting the evening of Wednesday, September 26th, through the evening of Saturday, September 29th. The full agenda can be found at: https://typeaparent.com/events/annual-conference/2018-annual-conference-in-chicago/agenda/
Type-A will receive all raw image files and one edited uncompressed jpeg format for each photograph. Type-A retains the right to alter any final images to meet specific needs of size, resolution or crop ratio as required by specific applications and uses.
The selected vendor will not add or embed photos with branding captions or watermark signature on image files provided to Type-A. The selected vendor may use watermarked versions of approved images captured for this project for demo purposes only.
Full resolution digital images uploaded to Google Drive (or other online file sharing application) with full usage rights and ownership within 15 days of the closing of convention.
Submit Your Proposal
Would you like to attend Type-A as the event photographer? Submit your proposal below: